FOIA Advisor

Q&A: Goin' back to Indiana

Q&A (2015-2024)Allan BlutsteinComment

Q.  The Freelandville Regional Sewer Board posted the water usage of several customers as the biggest water users in town. Those of us on the list are asking to see individual water usage for the whole town. The Board has refused. Do we have a right to ask for this information?

A.  I encourage you to contact Indiana's Public Access Counselor ("PAC"), a state agency that provides *free* advice and assistance concerning Indiana's public access laws.  Having said that, I believe that you entitled to certain information that you seek, but not to all of it.

The threshold issue is whether the sewer board is a "public agency."  The Access to Public Records Act (APRA) defines a public agency very broadly to include boards, commissions, departments and offices exercising administrative, judicial or legislative power; counties, townships, cities, law enforcement agencies; school corporations; advisory commissions, committees and bodies; license branches; the lottery commission and the gaming commission.  Additionally, an entity that is maintained or supported, in whole or in part, by public funds may fall within the APRA.  See Indiana Code § 5-14-3-2.  In my opinion, the sewer board falls within this definition.  Indeed, the Public Access Counselor assumed as much in responding to the following complaint against the Luce Township Regional Sewer Board.  

The next question is whether the contents of the documents you seek are protected from disclosure or must be released.  It appears from the APRA that the answer lies somewhere in between -- that is, the sewer board may choose to release or withhold certain information at its discretion.  Specifically, the APRA grants public agencies discretion whether to release or withhold the "[p]ersonal information concerning a customer of a municipally owned utility, including the customer’s telephone number, address, and Social Security number."  Ind. Code § 5-14-3-4(b)(20).  Other information relating to a utility such as structural elements, maps, computer data systems, etc. may also be withheld.   See Ind. Code § 5-14-3-4(b)(11) and (b)(19)(k).  Any information other than the discretionary elements listed above should be available to anyone.  

FOIA News: DoD: Some FOIA Requesters “Try to Monopolize the System”

FOIA News (2015-2024)Kevin SchmidtComment

DoD: Some FOIA Requesters “Try to Monopolize the System”

By Steven Aftergood, Federation of American Scientists, Apr. 11, 2016

Criticism of the Freedom of Information Act is frequently directed at the way that agencies implement the FOIA process, or the ways that they fail to do so. Requesters complain that responses to requests are delayed, often for years, that exemptions from disclosures are interpreted too broadly or in self-serving ways, and that fee waivers are arbitrarily withheld. It sometimes seems to be necessary to file a lawsuit just in order to get an agency’s attention.

But it turns out that government agencies also have complaints of their own, including what they consider to be abusive behavior by some FOIA requesters.

The latest report from the Department of Defense Chief FOIA Officer notes that some DOD components are “overwhelmed by one or two requesters who try to monopolize the system by filing a large number of requests or submitting disparate requests in groups which require a great deal of administrative time to adjudicate.”

“For instance, one particular requester singlehandedly filed three requests with SOUTHCOM, 53 requests with AFRICOM, 35 requests with SOCOM and 217 requests with OSD/JS [Office of the Secretary of Defense/Joint Staff] for a total of 308 cases this fiscal year alone. For AFRICOM, this represents 43% of their entire incoming requests for the year and 12% for SOCOM. This requester holds over 13% of the currently open and pending requests with OSD/JS and over the past two years has filed 415 initial requests and 54 appeals with this one component,” the 2016 DoD Chief FOIA Officer report said.

Read more here.

FOIA News: 'Cuban Twitter' fallout found relief in FOIA's glacial pace

FOIA News (2015-2024)Kevin SchmidtComment

'Cuban Twitter' fallout found relief in FOIA's glacial pace

By Jack Gillum, Associated Press, Apr. 11, 2016

As U.S. officials dealt with the fallout of the government's once-secret "Cuban Twitter" program, they had one thing on their side: notorious delays in the federal Freedom of Information Act.

The government didn't have copies of the documents, which formed the basis of an Associated Press investigation detailing a program on which taxpayers spent millions. But officials were worried that asking the contractor to hand over copies would risk making the details even more public.

"The risk is that it gets FOIA'd later. FOIA will take six months," said Mark Lopes, a former senior official with the U.S. Agency for International Development. "I say yes so we get through the next week, six months from now when FOIA comes out, this will all be over?"

USAID's calculus — realizing that the nation's public-records law can be so slow as to border on unusable — comes amid new data showing that delays to process requests from the public or journalists worsened under the Obama administration. Last year, the government also set a record for coming up short in finding documents.

Read more here.

FOIA News: Memo sheds light on origin of (c)(2) exclusion

FOIA News (2015-2024)Allan BlutsteinComment

In 1986, Congress added three record exclusions under subsection (c) of the FOIA in order to protect especially sensitive law enforcement information.  These exclusions permit law enforcement agencies to treat certain records as outside the statute, i.e., an agency applying an exclusion may respond to the request as if the excluded records do not exist.  The memorandum below, which we located in a special collection of papers at the University of Maryland's law school, indicates that the concerns underlying the adoption of the (c)(2) exclusion -- which is designed to protect confidential informants -- date back to at least 1979.

FOIA News: FOIA is Clinton's biggest problem, opines Wall St. J.

FOIA News (2015-2024)Allan BlutsteinComment

A Vast Email Conspiracy

Hillary’s biggest problem isn’t Bernie. It’s the Freedom of Information Act.

By Kimberley Strassel, Wall St. J., Apr.  7, 2016

Hillary Clinton is good at imagining partisan plots, and to listen to her team, no less than several inspectors general, the intelligence community, and the entire Republican ecosphere are colluding to turn her home-brew email system into a fake scandal. To this conspiracy, she must now add the federal judiciary.

In recent weeks, not one, but two, esteemed federal judges have granted an outside group—Judicial Watch—the right to conduct discovery into the origins and handling of her private email system. It’s a reminder that Mrs. Clinton’s biggest problem this election isn’t Bernie Sanders or Donald Trump. Her problem is a 1966 statute known as the Freedom of Information Act, and the judges who enforce it.

The judges have taken unprecedented steps to resolve this case. It is exceedingly rare—almost unheard of—for a judge to allow discovery in a FOIA proceeding. This is a testament to how grave Mrs. Clinton’s email problem is. In the usual course of things, an outside group demands documents, a judge requires a federal department to hand them over, and the public learns something.

In this case—as we all know—the problem is that the State Department doesn’t have the documents. Or rather, it can’t confirm that it has them all, because State left it to Mrs. Clinton and her aides to possess them, and then to unilaterally decide what to hand over. To Judge Royce Lamberth, this is cut and dry “evidence of government wrong-doing and bad faith,” and the law demands a full accounting of how this situation came to be, what records exist, and where they are now.

Speaking of the judge’s words, they too are a testament to Mrs. Clinton’s mess. Judge Lamberth was unplugged in his order, calling the former secretary of state’s email set up “extraordinary,” and slamming “constantly shifting admissions by the government and former government officials” about the setup. Judge Emmet Sullivan, the first to allow discovery, referred in his own hearing to Mrs. Clinton’s “totally atypical system” and noted that it “boggles the mind that the State Department allowed this circumstance to arise in the first place. It’s just very, very, very troubling.”

Fueling the judges’ suspicions has been new evidence that Mrs. Clinton didn’t turn everything over. Judicial Watch recently obtained emails showing that State Department and National Security Agency personnel had big concerns with Mrs. Clinton’s early demands that she be allowed to use a BlackBerry for secure correspondence. They wanted her to sit at a computer in a secure facility—as everyone else does. These documents include a February 2009 email from then-Clinton chief of staff Cheryl Mills to her boss, crowing that State was coming around to Mrs. Clinton’s demands, and a return email the same day from Mrs. Clinton saying, “That’s good news.”

These are clearly work-related emails. They speak to the question of Mrs. Clinton’s communications while at the State Department. They aren’t about yoga routines. And yet, guess what? That email chain was not included in the 55,000 pages of documents Mrs. Clinton turned over. Perhaps it was an oversight, but far more likely, the Clinton team—knowing the firestorm over a home-brew system—chose to withhold documents showing that State and NSA considered Mrs. Clinton’s email demands unsafe and unreasonable. What else did Mrs. Clinton choose to withhold from the public?

One other aspect of these new emails: Mrs. Clinton sent her “good news” email to Ms. Mills via her private hdr22@clintonemail.com account in February 2009. And yet the former secretary of state has publicly claimed she didn’t start using that address until March 2009, well after she was sworn in as secretary of state.

Judicial Watch is hoping to use discovery to interview eight current and former State Department officials, including Ms. Mills, Clinton aide Huma Abedin, top State Department official Patrick Kennedy, and former State IT employees Bryan Pagliano (who is reported to have recently been granted immunity by the FBI). And yet in a hearing this week in Judge Sullivan’s court, State Department officials were already moving to limit or shut down what questions Judicial Watch could ask—including those pertaining to how classified information was handled on the system.

Put another way, State wants to put off-limits the questions that are at the heart of the Clinton email scandal. And no surprise. The Judicial Watch discovery holds the potential to expose the many and varied ways Mrs. Clinton may have skirted the rules, and in turn to put enormous pressure on the FBI to act. These depositions meanwhile are currently set to happen this summer, right before the Democratic convention.

The beauty of FOIA is that it is designed to bring things to light. Mrs. Clinton has grown talented at outfoxing investigators, Congress, inspectors general, the press. But she made the error this time of playing games with a law that federal judges take seriously, and that gives outside watchdogs real leverage.

FOIA News: State Dep't issues final FOIA and PA regulations

FOIA News (2015-2024)Allan BlutsteinComment

Following up on our tweet yesterday morning, the Department of State issued final FOIA and Privacy Act regulations on April 6, 2016, after addressing public comments on the Department's notice of proposed rulemaking dated July 28, 2015.  The final regulations will become effective on May 6, 2016.   

[The author submitted comments to the Department on behalf of America Rising; see "Second Public Comment"]

FOIA News: Dog walkers unleash suit against Nat'l Park Service

FOIA News (2015-2024)Allan BlutsteinComment

Dog Walkers Snarl at National Park Service

By Nicholas Iovino, Courthouse News Service, Apr. 7, 2016

   Dog owners sued the National Park Service for records on a new rule that will restrict dog walking in the 80,000-acre Golden Gate National Recreation Area in three Bay Area counties.
    Save Our Recreation and three dog-owner groups sued the National Park Service and Secretary of Interior Sally Jewell on Wednesday in Federal Court, demanding information and an injunction.
     The Park Service's proposed dog management rule restricts on- and off-leash dog walking to 22 sites in the 80,000-acre park that includes areas of San Francisco, Marin and San Mateo counties.
     The groups say the Park Service had been "maneuvering to radically reduce" dog walkers' access to the park for more than a decade before it issued its proposed rule on Feb. 24.
     After proposing dog restrictions in 2014, the park submitted to a public process engineered to "legitimize" its "pre-determined radical reduction" in access for dog walkers, the plaintiffs say.
     The comment period for the new rule ends May 25. The dog walkers say the Park Service has not responded to a Freedom of Information Act request filed last year, in a deliberate attempt to stop them from "meaningfully participating" in the rulemaking process.

Read more here.

Court opinions issued Apr. 6, 2016

Court Opinions (2015-2024)Allan BlutsteinComment

Davis v. U.S. Dep't of Homeland Sec. (E.D.N.Y.) (Magistrate's Order) -- finding that the Federal Bureau of Prisons: conducted an adequate search for records and properly redacted the inmate names and register numbers pursuant to Exemption 7(C). 

Judicial Watch, Inc. v. Dep't of State (D.D.C.) -- holding that the agency had no duty to respond to plaintiff's request for "records that identify the number and names of all current and former" State Department officials "who used email addresses other than their assigned 'state.gov' email addresses to conduct official State Department business," because the request was really a question and not a request for existing records. 

Gatore v. U.S. Dep't of Homeland Sec. (D.D.C.) -- agreeing with agency that Exemption 5 applies to assessments of asylum applications, but ordering agency to perform segregability analysis of each document; denying plaintiff's request for attorney's fees because plaintiff failed to address whether it was eligible and entitled to such fees. 

Summaries of all opinions issued since April 2015 available here.

FOIA News: Judicial Watch loses Clinton-related suit due to flawed request

FOIA News (2015-2024)Allan BlutsteinComment

State notches win in Clinton email lawsuit over bad wording

By Julian Hattem, The Hill, April 6, 2016

The State Department on Wednesday scored a victory in one of the multiple, ongoing open records lawsuits related to Hillary Clinton’s personal email server because the request was overly broad.

Last year, the conservative legal watchdog group Judicial Watch asked the State Department to hand over “the number and names of all current and former officials, officers or employees” who had used any email accounts other than official “state.gov” emails for work purposes. The request appeared designed to determine who, in addition to Clinton, a former secretary of State and the front-runner for the Democratic presidential nomination, had used non-governmental email accounts for official business.

But the State Department interpreted the request to be asking for a list of all employees who used alternate email addresses, which it did not have.

On Wednesday, a federal judge agreed, ruling that the poorly worded request pushed it outside the scope of the Freedom of Information Act (FOIA).

Judicial Watch’s request, Judge Rosemary Collyer of the U.S. District Court for the District of Columbia wrote, “is really a question that asks ‘who at the State Department used private email for conducting official business?’”

“A question is not a request for records under FOIA and an agency has no duty to answer a question posed as a FOIA request.”

Read more here.