FOIA Advisor

Court opinions issued Sept. 30, 2025

Court Opinions (2025)Ryan MulveyComment

Farahi v. Fed. Bureau of Investigation (D.C. Cir.) — affirming the district court; holding that the requester’s FBI file was protected against disclosure under Exemption 7(A); noting, at the outset, that the district court properly recognized the FBI had “carried its burden” to demonstrate the records at issue were compiled for law enforcement purposes; noting further that the lower court “correctly concluded that disclosure could be reasonably expected to interfere with pending or reasonably anticipated enforcement proceedings” given the requester’s past history and longstanding ties to the “Egyptian Muslim Brotherhood,” “Khaled Sheikh Mohammed and other known Al Qaeda members,” and “multiple convicted or indicted terrorists,” including “Jose Padilla”; rejecting the requester’s objection to the FBI’s categorical use of the exemption; determining the agency had taken reasonable steps to segregate and release nonexempt information from the FBI file, even though those efforts were largely described in an ex parte declaration.

Am. Transparency v. Dep’t of Health & Human Servs. (D.D.C) — in a case involving records about the payment of royalties—or so-called “inventor awards”—to employees of the National Institutes of Health, denying the parties’ cross-motions for summary judgment; concluding the agency could not withhold the requested information pursuant to Exemption 6 because “[f]ederal government employees have a limited privacy interest in information about their compensation,” and “there is a clear public interest” vis-a-vis “question[ing] whether investors’ financial interests in the success of their technologies affects how they conduct clinical trials”; rejecting the agency’s asserted foreseeable harms under Exemption 6, such as violation of the “expectation of trust and confidentiality that licensees and inventors have with NIH,” and “limit[ing] bargaining opportunities” of employees once they leave government service; determining there is a “genuine dispute of material fact” as to whether Exemption 3, in conjunction with the Federal Transfer and Technology Act, and Exemption 4 might apply because it is unclear “whether it is possible to back-calculate how much a licensee pays in royalties from the amount NIH distributes to an individual inventor.”

McKathan v. Dep’t of Homeland Sec. (D.D.C.) — granting the government’s motion for summary judgment; holding that the pro se requester failed to exhaust administrative remedies with the Executive Office for U.S. Attorneys by filing an appeal; rejecting the argument that the component’s non-adverse determination was improper because it lacked a notice about appeal rights; holding further that the Criminal Division conducted a reasonable search.

Doe v. Immigration & Customs Enf’t (D.D.C.) — in a case involving records about ICE’s improper disclosure of an asylum applicant’s confidential information, denying the parties’ cross-motions for summary judgment and providing the agency “another opportunity” to defend its withholdings; holding that the agency had not sufficiently justified its use of Exemption 5; noting the agency did not explain how records withheld under the deliberative-process privilege actually played part of any “decisional process”; noting further that, while ICE had shown why the attorney-client privilege would apply in part to records reflecting requests for legal advice, it had not demonstrated the application of the privilege to documents reflecting the provision of legal advice; holding further that the agency failed to identify non-generic foreseeable harms from disclosure, and did not tie such harms to the records at issue; of particular note, concluding that ICE’s asserted foreseeable harms for records withheld under the attorney-client privilege were too “broad [and] categorial,” as the agency incorrectly assumed a “per se harm[]” stemming from “disclosing any attorney-client material” could satisfy the statutory standard.

Heritage Found. v. Dep't of Justice (D. Del.) — granting the government’s motion for summary judgment; holding that a declarant from the Executive Office for U.S. Attorneys was competent of laying a factual foundation for defending the agency’s withholdings, despite not having first-hand knowledge of the underlying records, which originated in the Special Counsel’s Office; holding further that the agency properly applied Exemption 5 (together with the deliberative-process, attorney-client, and attorney work-product privileges) to various categories of records, including draft congressional correspondence and related internal communications, handwritten notes, and e-mail; concluding that DOJ properly withheld the names of U.S. Attorney’s Office employees and references to an employee family member under Exemption 6; finally, holding the agency properly withheld an internal file name used to reference the Hunter Biden investigation under Exemption 7(E).

Summaries of all published opinions issued in 2025 are available here. Earlier opinions are available for 2024 and from 2015 to 2023.

FOIA News: An oldie but a goodie on gov't shutdowns

FOIA News (2025)Allan BlutsteinComment

Calculating FOIA Response Times after the Government Shutdown

DOJ/OIP, FOIA Post, Oct. 29, 2013

As federal employees returned to work after the recent government shutdown, OIP has been asked by many FOIA professionals how these recent events will impact their agency’s FOIA reporting.  Specifically, agencies have asked whether the recent government shutdown affected how agencies should count the number of days used to respond to FOIA requests and administrative appeals. When considering how to calculate the number of days used to respond to FOIA requests and administrative appeals for agency Annual FOIA Reports, the following guidance should apply:

Agencies and requesters alike generally refer to the FOIA’s time limits as “working days.”  Logically, then, they could easily conclude that during a time when FOIA Offices had no choice but to be closed because of the lapse in funding, those days when employees were furloughed were not “working” days and so should not be counted as part of the FOIA’s response times.  As a matter of policy, however, and consistent with the spirit of openness in administering the FOIA, agencies should count as part of their response times for FOIA requests and appeals the eleven days when the government was closed, which excludes the Saturdays, Sundays, and the one legal public holiday that occurred during the shutdown.

Our hope and expectation is that requesters will fully understand that even though agencies will be including these shutdown days in their calculations of response times, that because FOIA personnel were not able to work during that period, there will necessarily be an impact on processing times. OIP’s FOIA Counselor Service and Annual FOIA Report Team are available to answer any questions on this guidance or any other topic regarding FOIA administration, and can be reached at (202) 514-FOIA (3642).

See original post here.

Court opinions issued Sept. 29, 2025

Court Opinions (2025)Allan BlutsteinComment

Milliron v. DOD (W.D. Mich.) -- adopting magistrate judge’s report and recommendation and holding that the department properly withheld portions of a Georgia Tech report under Exemption 4; rejecting plaintiff’s claim that the report was intended for public release, finding instead that it was clearly labeled as confidential, designated for internal government use only, and contained proprietary methodologies protected from disclosure.

Aland v. U.S. Dep’t of the Interior (N.D. Ill.) -- dismissing plaintiff’s claims against the U.S. Fish & Wildlife Service and the Office of the Secretary, because plaintiff appealed the FSW’s denial after the 90-day deadline and his appeal to the Secretary failed to include certain documents required by Departmental regulations.

Lowe v. U.S. Dep't of Justice Office of Info. Policy (S.D.N.Y.) -- adopting magistrate judge’s report and recommendation and finding that: (1) EOUSA conducted an adequate search for records concerning plaintiff’s criminal case and properly withheld records pursuant to Exemptions 3, 5, 6, 7(C), 7(D), 7(E), and 7(F); and (2) neither EOUSA nor DEA was required to re-process a DEA interview report that EOUSA located only in redacted form, but plaintiff could submit a separate request to DEA directly.

Informed Consent Action Network v. NASA (D.D.C.) -- in case concerning communications between two Caltech-employed scientists at NASA’s Jet Propulsion Laboratory, ruling that the records weren’t “agency records” because they were created and stored by Caltech employees and NASA did not control the records as they were on Caltech systems, not government servers.

Khatchadourian v. FBI (D.D.C.) -- granting partial summary to both parties in case concerning records about James Ralph Rose, Jr., who was convicted in 1979 for plotting to bomb whaling vessels in Chile; specifically, the court held that: (1) the FBI failed to justify its use of Exemption 7(C) to withhold names of deceased individuals, those who signed waivers, or whose identities were already public; (2) the FBI met its burden to protect the identity of confidential informants under Exemption 7(D); (3) the FBI’s explanations were too vague and conclusory to justify its Exemption 7(E) withholdings; (4) the FBI could not rely on Exemption 7(F) to withhold explosives-related information already made public at trial, or to withhold the name of law enforcement personnel because the supporting affidavit was unsigned; and (5) the FBI’s Glomar responses, to which plaintiff did not dispute, were upheld under Exemptions 1, 3, 7(D), 7(E), and 7(F).

Eban v. DOD (D.D.C.) -- in case concerning “Operation Whitecoat”—a Cold War-era U.S. Army medical research program that used volunteer Seventh-Day Adventist soldiers as test subjects in biological warfare experiments—the court found that: (1) the Army failed to conduct an adequate search for electronic records at two key research facilities due to incomplete search terms, a limited search scope, and inconsistencies in the Army’s declarations; emphasizing that searching only the "most likely" location for responsive records was insufficient and that the Army was required to search all locations reasonably likely to contain responsive records; and (2) the Army’s search for physical records at various facilities was sufficient, reasoning there was no strong evidence that responsive records existed only in hard-copy form and had not been accounted for through electronic searches.

Summaries of all published opinions issued in 2025 are available here. Earlier opinions are available for 2024 and from 2015 to 2023.

FOIA News: OIP posts reporting deadlines, summary of 2025 Chief FOIA Officer Reports, and 2026 CFO report guidelines

FOIA News (2025)Allan BlutsteinComment

Announcing Upcoming FOIA Reporting Deadlines

DOJ/OIP, FOIA Blog, Sept. 30, 2025

With the start of a new fiscal year, the Office of Information Policy (OIP) looks to the beginning of the FOIA reporting season.  Today, OIP announces the deadlines for the submission of agencies' Fiscal Year 2025 Annual FOIA Reports, Fiscal Year 2026 Quarterly FOIA Reports, and 2026 Chief FOIA Officer Reports, along with updated resources.

These three reports serve a vital role in illustrating the steps taken and the progress made by agencies in administering the FOIA, and provide valuable information about how agencies promote efficiency, make more information available proactively, and use technology to improve FOIA administration.

Read more here.

Summary and Assessment of Agency 2025 Chief FOIA Officer Reports and New Guidelines for 2026 CFO Reports Issued

DOJ/OIP, FOIA Blog, Sept. 30, 2025

Today the Office of Information Policy (OIP) is pleased to announce its summary and assessment of agencies’ 2025 Chief FOIA Officer (CFO) Reports is available for viewing.  OIP’s 2025 summary and assessment focuses on steps agencies have taken to improve FOIA administration in five key areas highlighted in the Department of Justice’s (DOJ) 2022 FOIA Guidelines:

  • FOIA Leadership and Applying a Presumption of Openness;

  • Ensuring Fair and Effective FOIA Administration;

  • Proactive Disclosures;

  • Utilizing Technology to Improve Efficiency; and

  • Steps Taken to Remove Barriers to Access, Improve Timelines, and Reduce Backlogs.

Read more here.

FOIA News: OGIS publishes annual records management report

FOIA News (2025)Allan BlutsteinComment

OGIS Publishes Annual RMSA Report

NARA/OGIS, FOIA Ombuds, Sept. 29, 2025

Almost one fifth of federal agencies report using artificial intelligence (AI) and/or machine learning in FOIA processing and nearly half report finding records responsive to a FOIA request that were beyond their retention period. Those are among the findings in our latest report, Assessing Freedom of Information Act Compliance through the 2024 National Archives and Records Administration’s Records Management Self-Assessment

Data collected in the annual Records Management Self-Assessment (RMSA) helps OGIS fulfill its statutory mandate to review agency compliance with FOIA, 5 U.S.C. § 552(h)(2), and complements the observations OGIS makes as the FOIA Ombuds, working to improve the FOIA process for all. The RMSA for 2024 —administered to agency records officers between January 2025 and March 2025 by the National Archives and Records Administration’s Office of the Chief Records Officer (CRO)—included seven questions regarding FOIA administration.

Read more here.

Court opinions issued Sept. 26, 2025

Court Opinions (2025)Ryan MulveyComment

Am. First Legal Found. v. Dep’t of Justice (D.D.C.) — in a case involving records about DOJ’s handling of the prosecuting and sentencing of an arsonist from the 2020 Minneapolis riots, granting in part and denying in part the parties’ cross-motions for summary judgment; concluding that a presentence investigation report (“PSR”), which originated with the U.S. Probation Office, qualified as an “agency record” under DOJ’s legal control because, inter alia, the Bureau of Prisons uses such reports for “multiple purposes post-sentencing,” and the reports are transmitted to the U.S. Parole Commission to be integrated into the “framework of executive branch decision-making”; rejecting, in this regard, DOJ’s argument that the PSR at issue ought to be sealed, as the agency failed to produce a valid sealing order, and its public referencing of the PSR in sentencing filings “waives any residual confidentiality claim[s]”; holding further, with respect to a record reflecting DOJ’s recommendation for a downward variance, that the record was properly withheld under Exemption 5, in conjunction with the deliberative-process and attorney work-product privileges, as well as Exemption7(C), and that DOJ satisfied the foreseeable-harm standard.

Grand Marina Investors v. Internal Revenue Serv. (D.D.C.) — granting the agency’s motion for summary judgment; holding, firstly, that the requester failed to administratively exhaust its challenge to the IRS’s search, in large part because the requester failed to address the issue in its summary-judgment briefing and “‘spell out its arguments squarely and distinctly’”; holding further that the IRS properly applied Exemption 3, in conjunction with I.R.C. § 6103; Exemption 5, in conjunction with the deliberative-process privilege; and Exemption 7(E); describing the requester’s argument, at various points, as “woefully underdeveloped,” “ring[ing] hallow,” and otherwise ungrounded in controlling caselaw.

Summaries of all published opinions issued in 2025 are available here. Earlier opinions are available for 2024 and from 2015 to 2023.

FOIA News: DOJ asks for Rule 65 Bond in FOIA Case

FOIA News (2025)Ryan MulveyComment

DOJ asks district court to require transparency group to post $50k bond for expedited processing order

[FOIA Advisor: As some helpful background context, the asserted legal basis for DOJ’s bond demand is Federal Rule of Civil Procedure 65(c), which specifies a court “may issue a preliminary injunction or temporary restraining order only if the movant gives security in an amount that the court considers proper to pay the costs and damages sustained by any party found to have been wrongfully enjoined or restrained.”]

From the September 26, 2025 issue of Politco’s “West Wing Playbook”:

DOJ WANTS $50K: DOJ is urging that a nonprofit transparency group be forced to come up with $50,000 if a court decides to accelerate the group’s Freedom of Information Act lawsuit for the classified documents stored at Trump’s Mar-a-Lago residence, Josh writes in.

DOJ lawyers’ request for the $50,000 bond came in a Washington federal court filing in the lawsuit filed by the James Madison Project and journalist BRIAN KAREM. The bond would be forfeited if a higher court decides the group’s FOIA requests should not have been allowed to jump the line.

The highly unusual request appears to stem from an executive memorandum Trump issued in March, directing DOJ to ask judges to require financial bonds from those who sue the government and seek relief at the early stages of a case.

“This is nothing short of a $50,000 shakedown demand merely to expedite release of the 'definitely not classified' records that Mr. Trump concealed from the Government at Mar-a-Lago,” one of the project’s attorneys, BRAD MOSS, said in a statement. “This is not 1920s Chicago and Mr. Trump is not Al Capone. We will not accede to this demand and we will contest it vigorously in court.”

U.S. District Judge LOREN ALIKHAN, a Biden appointee, will consider whether to expedite disclosure of the Mar-a-Lago files and how much money, if any, the group will have to come up with to speed up their requests.

Court opinions issued Sept. 25, 2025

Court Opinions (2025)Allan BlutsteinComment

Jones v. DOJ (D.D.C.) -- on renewed summary judgment in case concerning pro se plaintiff’s prosecution records, ruling that: (1) DOJ cured its deficient search by following an “obvious lead” to discover additional records; (2) DOJ properly relied on the attorney work-product privilege to withhold interview notes, prosecution memoranda, draft or unfiled pleadings, and case file notes; and (3) DOJ properly invoked the deliberative process privileges to withhold a prosecution memorandum used internally to help decide whether to charge plaintiff.

Power the Future v. Dep’t of the Interior (D.D.C.) -- concluding that the agency performed a reasonable search for text messages after crediting the agency’s explanation that the messages were unrecoverable due to the loss and damage of the employee’s phones and that all plausible means to retrieve the messages were attempted.

Summaries of all published opinions issued in 2025 are available here. Earlier opinions are available for 2024 and from 2015 to 2023.

Court opinions issued Sept. 24, 2025

Court Opinions (2025)Ryan MulveyComment

Informed Consent Action Network v. Ctrs. for Disease Control & Prevention (D.D.C.) — denying each party’s motion for summary judgment; concluding the government had not established whether its “contract employee” functioned “just as an employee would” in a “disinterested” way; concluding further that the agency had failed to adequately demonstrate the applicability of the deliberative-process privilege and justify its segregation of factual and deliberative material; rejecting the requester’s argument that, under the foreseeable-harm standard, the potential for “public confusion” is not a recognized interest protected by the deliberative-process privilege, but also determining the government had failed to offer anything but a “boilerplate” “rationale” here for the link “between the specified harm—public confusion—and the nature of the withheld documents”; directing the parties to refile their motions, thus providing the agency “a second bite at the apple.”

Am. Oversight, Inc. v. Dep’t of Health & Human Servs. (D.D.C.) — on remand from the D.C. Circuit, 101 F.4th 909, denying the intervening U.S. House Committee on Ways & Means’s motion for summary judgment and granting the requester’s cross-motion; concluding, under the D.C. Circuit’s so-called “modified control test,” that “five sets of email communications and attachments” comprising communications between agencies and Congress about “healthcare reform legislation,” which cannot be exempt under Exemption 5, qualify as “agency records” and are not under Congress’s legal “control”; rejecting Congress’s argument that the mere affixing of an email “Legend” asserting control is adequate because it is only a “generally applicable disclaimer” without the required “specificity” to treat the records at issue as congressional in nature, and no other evidence exists to demonstrate any effort to “set parameters [reflecting Congress’s retention of control] for the information exchanged with the Agency”; noting also that the agencies conceded they had used the records “as they saw fit” for their own decision-making processes,” a fact Congress did not deny but attempted to argue should not be considered as part of the Court’s control analysis.

Summaries of all published opinions issued in 2025 are available here. Earlier opinions are available for 2024 and from 2015 to 2023.

FOIA News: NARA fumbles congresswoman's military file

FOIA News (2025)Allan BlutsteinComment

Archives released too much of Mikie Sherrill's military record to her opponent in governor's race

By James LaPorta, CBS News, Sept. 25, 2025

A branch of the National Archives released a mostly unredacted version of Democratic Rep. Mikie Sherrill's military records to Nicholas De Gregorio, an ally of Jack Ciattarelli, her GOP opponent in the New Jersey governor's race. The disclosure potentially violates the Privacy Act of 1974 and exemptions established under the Freedom of Information Act. 

The documents, which were also obtained by CBS News, appear to show that the National Personnel Records Center, a wing of the National Archives and Records Administration charged with maintaining personnel records for service members and civil servants of the U.S. government, released Sherrill's full military file — almost completely unredacted. CBS News discovered the egregious blunder while investigating whether Sherrill was involved in the 1994 Naval Academy scandal, in which more than 100 midshipmen were implicated in cheating on an exam. Sherrill was not accused of cheating and said her only involvement was not informing on her fellow classmates. 

The documents included Sherrill's Social Security number, which appears on almost every page, home addresses for her and her parents, life insurance information, Sherrill's performance evaluations and the nondisclosure agreement between her and the U.S. government to safeguard classified information. 

Read more here.